hero
56
companies
1,083
Jobs

Executive Assistant/Senior Executive Assistant

Forge

Forge

Administration
San Francisco, CA, USA
Posted on Sunday, June 9, 2024

At Forge (NYSE: FRGE), we know our team is our greatest asset. As technology innovators in the private market, our vision is to deliver a richer future for everyone. We live that vision through our values of being bold, humble and accountable. We experience the value that our vision brings to the world every day, helping the teams behind the greatest innovations of our generation, from space travel to planet-saving, plant-based nutrition and more.

Our mission is to empower more people to exercise ownership in the world’s leading private companies via a world-class technology platform with access to the largest network of buyers and sellers in the world. With liquidity solutions, exclusive data and insights, a custody offering, and a vibrant marketplace, Forge’s goal is to build the best-in-class technology infrastructure to power a global private market that is transparent, accessible and seamless for companies, their employees and investors. Through Forge, employees can sell their private shares, employers can reward shareholders with pre-IPO liquidity and individual and institutional investors can participate in private unicorn growth.

Forge's differentiated global marketplace addresses rising demand among individual and institutional investors for exposure to private company stocks and it is building a growing network effect with defensible competitive advantages. The Forge marketplace has over 440,000 registered users and private shares have traded in more than 500 companies since inception, representing over $12 billion in volume across over 21,000+ transactions.

Our ability to offer these powerful financial solutions has generated incredible interest from investors, demand from customers, and a need to grow our team to meet the needs of more companies, teams and innovators in this way. You can learn more about Forge in the following video: “The private market future starts now”.


The Role:

Location: Required to be onsite 2-3 days a week or as needed in our San Francisco, CA office.

We are seeking an experienced Executive Administrative Assistant or Senior Executive Administrative Assistant to support 2 C-Level Executives, and a few of their directs, at Forge. This individual will work closely with Executives, and other EAs, on scheduling, calendar management, and various projects. This individual will also help with various projects and tasks related to our San Francisco, CA office when needed.

Responsibilities:

  • Managing the Executives' schedules by proactively addressing scheduling conflicts and maintaining all meetings and appointments (close coordination with other EAs)
  • Managing travel arrangements and expense reporting requirements
  • Coordinating, planning, and organizing small-to large-scale meetings with internal and external stakeholders including investors, analysts, and board members
  • Meeting preparation including gathering and building meeting materials; Creating and maintaining presentations for board meetings
  • Undertaking special assignments/projects on a wide variety of issues as requested by the Executives
  • Anticipating needs, problem-solving for challenges, and managing emerging issues in a proactive manner

Some projects you may support include:

  • Board slides and/or presentations
  • Legal documents, through DocuSign or wet signature requirements
  • Organizing Executive's team off sites and team building events
  • Preparing Executive's teams annual goals and achievements, with quarterly updates

Qualifications:

  • 5+ years of experience supporting C-Level executives in a private equities or financial services setting
  • Ability to learn new technology including collaboration tools
  • Proficient with MS Word and Excel and must have strong PowerPoint skills
  • Excellent written and verbal communication skills, reliable and timely communication skills, forward-thinking, ability to anticipate the Executive's needs
  • Thorough, with a very high attention to detail; Organized and systematic, with a high degree of respect for structure and process
  • Ability to work in a collaborative, fast-paced environment while meeting deadlines
  • Proven ability to maintain high ethical standards, confidentiality and professionalism, creative at brainstorming a path forward when stuck
  • Demonstrated ability to effectively partner, build trust, and communicate with all levels of employees, warmth and professionalism to our board members and customers
  • Must be able to sit and/or stand for long periods of time in an office setting or in home office setting while working

For residents of San Francisco, CA the annual salary range for this role is $115,000 - $150,000 plus annual bonus. Final offers may vary from the amount listed based on geography, candidate experience and expertise, bonus, and other factors.


Forge implements a mandatory COVID-19 Vaccination Policy, which applies to all employees. All employees covered by this policy are required to be fully vaccinated as a term and condition of employment at Forge. Employees are considered fully vaccinated two weeks after completing primary vaccination with a COVID-19 vaccine, with, if applicable, at least the minimum recommended interval between doses. Employees must provide truthful and accurate information about their COVID-19 vaccination status, and, if applicable, their testing results as of the first date of their employment.

Employees may request an exception from this mandatory vaccination policy if the vaccine is medically contraindicated for them or medical necessity requires a delay in vaccination. Employees also may be legally entitled to a reasonable accommodation if they cannot be vaccinated because of a disability, or if the provisions in this policy for vaccination conflict with a sincerely held religious belief, practice, or observance. All such requests will be handled in accordance with applicable laws and regulations.



Forge is proud to be an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.