Join Vacatia and Help Modernize the Future of Contract & Deed Services

Location: Hybrid/Remote (US) Maitland, FL Office
Vacatia is an innovative hospitality company reinventing the vacation rental and ownership experience across discovery, booking, and stay. We’re building the next generation of travel lifestyle products blending technology, hospitality, and design to create smarter, more connected experiences for guests, owners, and partners.

We’re looking for a detail-oriented, compliance-focused Remote Notary who will ensure accurate, secure, and timely notarization of timeshare and real estate documents, supporting seamless contract closings and owner onboarding.

If you thrive in fast-paced documentation environments, enjoy combining technology with precision, and take pride in delivering a polished, compliant experience — this is your opportunity to support a critical function at the core of the Vacatia ownership journey.

Why You’ll Love Working at Vacatia

Build the Future Support Vacatia’s modernized, virtual-first notarization process that enhances flexibility and improves the owner signing experience.

Impact that Matters Your accuracy ensures contracts close smoothly, deeds are executed correctly, and owners begin their Vacatia experience with confidence.

Innovation at Scale Work with digital notarization tools, secure platforms, CRM systems, and cross-functional teams across Sales, Contracts, and Deed Services.

Autonomy and Ownership Independently manage notarization scheduling, documentation review, remote appointments, and compliance workflows.

Culture of Growth Join a team committed to learning, collaboration, and operational excellence across hospitality, real estate, and technology.

Your Impact

• Perform remote online notarizations (RON) for sales contracts, deeds, affidavits, and ownership documentation with accuracy and professionalism.

• Verify signer identity and ensure all documents are complete, compliant, and properly executed.
  Maintain electronic journals, logs, and recording information in alignment with state statutes and RON requirements.

• Collaborate with Title Processors and Deed Services to confirm documents are ready for notarization and correct any issues.

• Assist with re-signings, corrections, and follow-up documentation to ensure smooth closings.

• Provide an exceptional owner experience by clearly communicating requirements, technology needs, and signing procedures.

• Coordinate notarization scheduling with Sales, Inventory, and Contract Services teams.

• Safeguard confidentiality, personal information, and documentation integrity throughout all processes.

• Support process improvements, audits, quality reviews, and operational best practices.
  
  

What You Bring

• Active Notary Public Commission in a state permitting Remote Online Notarization (RON)

• 1–3 years of experience notarizing timeshare, real estate, deed, or mortgage documents (strongly preferred).

• Experience using DocuSign, Notarize, BlueNotary, SignPost, or comparable RON platforms.

• Strong knowledge of contract execution, deed processing, and document chain-of-custody requirements.

• Excellent communication skills and a customer-first mindset.

• Exceptional attention to detail, confidentiality, and accuracy.

• Ability to work independently, manage deadlines, and handle scheduling.

• Experience with Salesforce preferred.
  
  

Join Us

Join us at the start of something big. If you’re ready to support secure, technology-forward notarization that shapes the owner experience, we’d love to hear from you.